Payroll Specialist

Company: UNIVERSAL PLASTICS, INC.
Location: Rocklin
Posted on: April 2, 2021

Job Description:

Job Description We are looking for a skilled Construction Accounts Receivable / Certified Payroll Specialist to provide financial, administrative and clerical services to join our team. Must be well versed in Union accounting (prevailing wage contracts). Accounts Receivable duties include ensuring accuracy and efficiency of operations, invoicing, processing and monitoring incoming payments, collections, securing revenue by verifying and posting receipts as well as filing the appropriate compliance documents with Certified Payroll reports. We are a Specialty Subcontractor signatory to the Carpenter's Union and Millman (Mill Cab) Union. We are a family owned and operated small business that's been serving Northern California for over 50 years. We are looking to fill this opportunity immediately. Responsibilities Process accounts and cash applications in compliance with financial policies and procedures Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables data in QuickBooks Desktop and various programs required by the General Contractor Prepare bills, SOV's, lien releases, and bank deposits Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted Reconcile retention receivable ledger to ensure that all retention has been invoiced upon completion of job Monitor open estimates against progress invoices and ensure accuracy and timeliness of billing Verify discrepancies and resolve clients' billing issues Facilitate payment of invoices due by sending bill reminders and contacting clients Generate financial statements and reports detailing accounts receivable status Submit certified payroll to the GC's and upload reports on the DIR, LCP Tracker, Elations, & E-Mars through in-house software program Maintain and update wage determination information Submit labor compliance information based on project labor agreements to general contractors per job on a set frequency Examples: DAS 140, DAS 142, Skilled and Trained, Fringe Benefit Statements, Apprentice Ratios, Local Hire, HUD, and Labor Rate Sheets OCIP reporting per applicable job This position reports directly to the Controller Skills Proven experience in the Construction industry signatory to Unions, Prevailing Wages, and Compliance Proficient in Certified Payroll reporting on the DIR, LCP Tracker, Elations, and E-Mars Proven working experience as an accounts receivable clerk, accounts receivable manager or accountant Solid understanding of basic accounting principles, fair credit practices and collection regulations for prompt payment in Construction Laws, Construction Contracts, including Liens, Stop Notices, and Bonds Proven ability to calculate, post and manage accounting figures and financial records Data entry and problem solving skills along with a knack for numbers Hands-on experience in operating spreadsheets and accounting software Must be highly organized with great time management to meet weekly deadlines for a high volume of projects at once Excellent customer service orientation and negotiation skills Able to collaborate, adapt, and communicate effectively and respectfully to all people regardless if they are peers, colleagues, customers, vendors, or upper management Can take direction well, constructive criticism well; in addition to, following the proper chain of command High degree of accuracy and attention to detail Ability to work independently and efficiently with analytical skills, using discretion and taking proper security measures for confidential data Qualifications Bachelor's degree in Finance, Accounting or Business Administration preferred. Relevant experience may be considered Certified Payroll Certificate preferred. Relevant experience acceptable Well versed in QuickBooks (desktop) Proficiency in English, Spelling, 10 Key, MS Office, and Excel Compensation Our compensation package is highly sought after with benefits unmatched by any other company. Details will be discussed further in the hiring process. Salary is based on qualications, level of expertise, skillset, and years of experience. Compensation packages range from $45,000 - $85,000 annually with full major medical, dental, vision, vacation, holiday, sick. a profit sharing retirement plan and more. We look forward to the opportunity to meet with you and discuss what you can bring to our team. Please answer questionairre. Assessments will take place in our office. Employment Type: Full Time Years Experience: 5 - 10 years Bonus/Commission: Yes

Keywords: UNIVERSAL PLASTICS, INC., Rocklin , Payroll Specialist, Human Resources , Rocklin, California