Proposal Coordinator

Company: Odin Construction Solutions
Location: Rocklin
Posted on: May 12, 2022

Job Description:

A little bit about us:

Odin Construction, headquartered in Northern California, with 5 offices across the nation. We specialize in environment remediation, geotechnical construction, levee and dam rehabilitation, emergency and disaster response, habitat and wetland construction and mechanical dredging! Our clients include Army Corps of Engineers, State of California, Department of Water Resources, Sutter Butte Flood Control Agency and Private clients. Odin Construction is growing rapidly with several projects already on the books for the coming years! With growth comes hiring and we are looking to hire a Proposal Coordinator to the team!

Let the fun begin!

Odin is made up of hardworking people that love what they do. Our philosophy is if you're not having fun with your work, then its time to find something new. Odin will help you take control of your career with new growth opportunities along the way.

Why work for us?

Exceptional Pay
Matching 401k
Great Healthcare Benefits
Unlimited Paid Vacation
ASCE Dues Paid
Sign On Bonuses
Great Company Culture
Career Growth Opportunities

About the position:

Proposal Coordinator
A Proposal Coordinator works with Marketing Managers and proposal teams and is responsible for all administrative aspects of proposal development, e.g. security and configuration management of all documents, coordination of proposal reviews and schedules, and directing final production of the proposal for submission. This includes creating and maintaining a proposal library, serving as the control center for all proposal development activities, and preparing the proposal facility for all activities, including planning, writing, graphics, desktop publishing, reviewing, and printing, and preparing the proposal compliance matrix
Detailed Duties and Responsibilities
- Coordinate the RFP process, writing content, and delivering completed proposals to clients before the specified deadline.
- Prepare and customize MS Power Point presentations
- Organize/maintain related files (e.g., reports, capture plans, etc.)
- Prioritize and carry out special projects and complex assignments
- Interact and coordinate with all levels of management inside/outside company
- Coordinate activities involved in the development and revision of major proposals
- Conduct or participate in proposal reviews with management
- May serve as a team leader to coordinate major proposal efforts
- Assists senior proposal management staff providing essential administrative support during the proposal effort; organizes meetings, e-mails/posts announcements, manages collaborative workspace folders; manages graphics versions, uploads documents; manages and maintains configuration of review team documents
- Create Compliance Matrix upon receipt of RFP/update based upon RFP amendments
- Develop Draft Proposal Outlines and Calendar
- Schedule and participate in Kick Off meeting
- Format data call templates (resumes, past performance, etc.)
- Format proposal content and edits from writers/reviewers and maintain proposal version control
- Assist with proposal hardcopy assembly
- Perform proposal configuration management during proposal review process
- Perform Technical Editing on proposal content prior to final QA check
- Conduct final QA/White Glove Checks on proposals prior to submission
- Perform other duties as assigned
Desired Qualifications
- Bachelor's Degree in Business Administration, Marketing, Journalism, English, or related field.
- Two years proposal preparation
- Strong organizational and self-management skills.
- High level of attention to detail and accuracy in all work
- Ability to appropriately handle business sensitive and confidential information
- Ability to prioritize assignments, solve problems, and meet deadlines
- Strong interpersonal skills, telephone etiquette, and professional demeanor
- Excellent oral and written communication skills
- Effective team player with highly proficient customer service skills
- Advanced level user in Microsoft Office application (Word, Excel, and PowerPoint)
- Flexible and able to work in a dynamic, team-oriented environment
Work Authorization: - United States (Required)
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, disability status, age, sexual orientation, gender identity and expression, marital status, citizenship, HIV/AIDS status or any other legally protected factor.

Keywords: Odin Construction Solutions, Rocklin , Proposal Coordinator, Other , Rocklin, California